The paperless office is an interesting terminology as a paperless office is more often than not, not completely paperless.
The fact is that we will never stop using paper and the phrase ‘the paperless office’ has become something of an idealistic way of looking at a more efficient, slick and less cluttered future. For the most part, going paperless does guarantee that the majority of paper in the office will be replaced by digital documents but only where it really matters. We have a relationship with paper and one that we will never truly escape, but going paperless can only help when it comes to making your office work better all around.
The simple fact is that paper adds clutter to your workspace and clutter means disorganisation which can lead to an overall sense of disorganisation in the office itself. Paper is easily damaged, destroyed and can easily get lost or misplaced in the wrong cabinets or drawers and this can lead to company-wide frustration. 오피
What the majority of the companies that go digital see when they make the switch is a dramatic improvement in productivity amongst other things. Members of staff will no longer need to be constantly up and down from their desks searching for particular documents, which is a very time consuming process, one which can cost companies millions each year. Being effectively paperless, files can be searched and found on the member of staff’s computer almost instantaneously. This makes a considerably more productive office environment.
Companies which offer paperless office solutions usually also supply the ability to scan and convert files in bulk using industrial scanners and OCR technology to make the documents searchable on the computer. Document scanning is a key element to going paperless as the files can be disposed of once they have been digitised and are no longer needed. This makes for much better space around your office as an added bonus, or perhaps you have a large quantity of documents in storage costing your company on a monthly basis. This is a cost which can be quickly erased by simply no longer needing the paper.
With these advantages comes time saving, which is important for any business these days. With a lot of the usual expected work being done considerably more quickly, this opens up more time to complete other tasks or more of the same. This boost in productivity and the time saved can actually not just help save money but to potentially make more money for the company as well.
Going paperless these days is virtually flawless and with pretty much any kind of document being available for conversion, whether this be a standard A4 document, A3-A0 blueprints, microfiche, negatives, aperture cards etc. it’s a far more plausible solution to becoming more productive than it ever has been.
The cost of going paperless is also one that may be surprising. Companies that offer paperless services charge as little as a penny per page for the scanning and document management software doesn’t tend to be as expensive as you might believe. What it will cost almost always leads to a great improvement within your company so is usually worth it.